– Step by Step Instructions to Participate in a Zoom Meeting – JGSGB

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Use the Chat Box: Tutorial: Zoom – Part 2: How to Chat in Zoom

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Meeting ID: Password: To join a meeting, simply click on the Join Zoom meeting link and follow the prompts. We suggest that you sign in a few minutes early to address any problems that might arise. When on a PC, the attendee controls appear at the bottom of your screen. When using a MAC, the attendee controls appear at the top of the screen. At the top right of your screen, you will see the words — Gallery View or Speaker View. This is what you need to know.

Click on icon and a list of participants will appear on the right side of the screen. Share Screen : You will not need this to participate in a Zoom meeting.

Chat : Access the chat window to submit questions of the speaker. Click on chat icon. Chat will open at the right of the screen. Go to bottom and see — type message — write your message ie hello everyone and hit the enter button on your computer. You can learn how to do all these by following their corresponding methods given below:.

As it is with most social media platforms these days, even in Zoom chat, you can use the sign followed by the starting few characters of the person you want to mention.

When you start typing, a list of participants with the matching names would appear, and you can then choose the one you want to mention. Note: Configuring and using the Announcements feature is only available for the paid members.

The process of sending chat announcements with Zoom can be completed in three steps that are discussed below. While the first two steps explain how to enable the Announcements feature and add the users who can send or receive announcements, the third step teaches how to send announcements to all the users you added.

Next, you can now safely sign out of the web portal of your Zoom account, and proceed to the next step. Launch Zoom app and sign into your account. Note: Restricting file types and configuring other options granularly can only be done if you have purchased a paid subscription plan.

At the time of this writing, Zoom chat supports almost all types of files. Zoom also allows you to save your text conversions for future references. You can either save the chats manually, or configure Zoom to do that for you automatically. Both the processes are explained below:. Launch a web browser and sign in to your Zoom account on the web portal. Turn on the toggle switch next to Auto saving chats to configure your Zoom account to save the chats automatically when a meeting starts.

Next, review the all the chat messages to see if they are of any significance. If so, proceed to the next step. Click the More icon with three horizontal dots from the bottom-right corner of the chat pane, click Save Chat , and follow the on-screen instructions from there to save Zoom chat manually. Note: By default, the chats are saved in a Notepad file, and can be found in the Documents folder of your account. If you are hosting a Zoom meeting, you can control the way people chat.

To elaborate, you can either allow or disallow Zoom private chat for the members in a particular session, or can permanently disable the chat feature for your Zoom account altogether. To learn how to configure Zoom for both of these, you can follow the steps given below:.

During a meeting session, click the Chat icon from the bottom of the interface to enable the chat pane. Click the More icon from the bottom-right area of the pane you enabled, and from the menu that appears next, click Host Only or No One to allow users to chat only with the host of the meeting you in this case or prevent them from chatting at all respectively. Note: Alternatively, you can turn off the Private chat toggle switch individually to only prevent the participants from sending private messages to each other during a meeting session.

To answer the first question, Zoom chats are encrypted. About the second question, the host cannot see the private messages that the participants send to each other during a meeting session.

 
 

How to type in a zoom meeting –

 

Links on Android Authority may earn us a commission. Learn more. Zoom is all the rage these days. It allows people to stay connected with their colleagues while working from home due to the COVID virus. Some steps might be different depending on your device and software. You can select an image or video and set it as your background with just a few clicks. I had a little fun with it and made a screenshot above , so you can see what it looks like in action. We suggest that you set a virtual background before joining a meeting.

Want to look your best for that important meeting? Zoom has you covered. The tool offers a feature called Touch Up My Appearance , which is a filter that smooths out your skin. You can try it out as well as set it up before joining a meeting. It only takes a few clicks to get the job done. Also: How to look your best for webcam meetings. However, keep in mind that only a meeting host can use this feature.

Related: The best USB microphones. Changing your name is a breeze, and it might actually be fun for those less casual meetings. It could also help you look more professional to change your name to something more official. Zoom will show you a maximum of 49 participants on a single page. If there are more people in a meeting, you can click on the arrow to move to the next page. Also read: How to help others set up Zoom remotely. If you like this option and want to use it, we suggest enabling it by default before heading into a meeting.

When giving a presentation with Zoom, you often have to share your screen. The problem with this is that the people in the meeting will see the apps you have installed on your PC, the tabs you have open in your browser, as well as other data that you may not want to share.

Luckily, Zoom has a solution. Also read: How to use Whiteboard on Zoom. You can choose only to share a part of the screen, which provides you with a bit more privacy. For example, you can share the content in your browser but cut out the bottom and upper parts that reveal the apps in your taskbar and the tabs you have open.

When you join a meeting, do you want your mic and camera to be turned on or off by default? I keep mine off and only turn them on when needed. This prevents any possible background noise coming from my end because of my neighbors mowing their lawns or cars passing by. Whenever you want to speak, you can signal it to the host by raising your hand virtually. The host will then give you the floor to talk or ask questions.

This is a great feature that prevents multiple people from talking at once. More: The most common Zoom issues and how to fix them. When recording a meeting, we advise you to do it to the cloud. Recording to the cloud is a good idea because you can share a recording with ease, allowing employees who missed a meeting to check it out later on. There are plenty of other options.

You might like one of those alternatives better. Next: Not sold on Zoom? These are the best alternatives. Zoom Meetings: 10 tips and tricks you should know about Level up your Zoom game. By Mitja Rutnik. Zoom tips and tricks. Use a virtual background Touch up my appearance Mute someone Rename yourself Turn on gallery view. Use a Zoom virtual background. Step-by-step instructions: Open the Zoom app on your PC. Click the gear icon under your profile image.

Select the Virtual Background option. Make yourself prettier. Select the Video option. Check the box next to Touch up my appearance. Step-by-step instructions: Join or start a meeting. Click the Manage participants button in the taskbar.

Click the Mute button that shows up. Step-by-step instructions: Enter a meeting. Click on the Participants button. Hover the cursor over your name. Click on More.

Hit Rename. Type the new name in. Select Rename. Turn on gallery view. Select the View button in the top-right corner of the screen. Select Gallery. Also read: How to help others set up Zoom remotely Hide non-video participants. Click the Video option. Check the box next to Hide non-video participants. Only share a part of your screen. Click the Share Screen option in the taskbar.

Click the Advanced tab up top. Select the Portion of Screen option and click Share. Resize the green window to your liking. Check the box next to Turn off my video when joining meetings.

Click the Audio option. Check the box next to Mute my microphone when joining a meeting. Raise your hand. Step-by-step instructions: Join a meeting. Click on the Reactions button. Select Raise Hand. More: The most common Zoom issues and how to fix them Record a Zoom meeting to the cloud.

Step-by-step instructions: Join a meeting, or create one. Click the Record button in the taskbar. Select the Record to the cloud option. Click Stop recording at the end of a meeting.

Visit the Recordings page to see and share a recording.

 

How to type in a zoom meeting –

 

That said, if you are new to the app and want to learn how to chat in Zoom , here you will learn a couple of useful tips and tricks on how to make full use of the chat feature that the software offers. Zoom chat is a way of conversing with the participant s of a meeting via text messages. This is somewhat similar to what people did back in the Yahoo! Messenger era. However, unlike Yahoo! Instead, it allows to chat only with those who are connected to each other through a conference call.

When talking about the chat configurations, all the contextual options can be accessed by clicking the Settings Gear icon from the top-right corner of the Zoom window, and selecting the Chat category from the left bar of the Settings window that opens up next.

Once there, following are the options that you can configure to secure your Zoom chat experience:. The inactive time threshold can be configured by entering a value in the available box. The Manage blocked users button next to the Blocked users label lets you view the list all the users you have blocked. The Unblock button at the bottom of the Blocked users box allows you to unblock the users for chatting.

The radio buttons under this section let you choose which type of chat messages can trigger push notifications so they are flashed on your screen. The Keywords button next to the Receive notifications for label lets you define the keywords in the chat messages that can trigger notifications. When the Show message preview box is unchecked, Zoom prevents the text of the chat messages from appearing on the screen, and you must open the message to view its content.

When it comes to texting there are several options available for you to choose how to chat in Zoom. For instance, you can send a message to everyone in the chat or send a private message to one of the participants, mention participant s while typing a message, and can even send a file to them if need be. You can learn how to do all these by following their corresponding methods given below:. As it is with most social media platforms these days, even in Zoom chat, you can use the sign followed by the starting few characters of the person you want to mention.

When you start typing, a list of participants with the matching names would appear, and you can then choose the one you want to mention. Note: Configuring and using the Announcements feature is only available for the paid members. The process of sending chat announcements with Zoom can be completed in three steps that are discussed below. While the first two steps explain how to enable the Announcements feature and add the users who can send or receive announcements, the third step teaches how to send announcements to all the users you added.

Next, you can now safely sign out of the web portal of your Zoom account, and proceed to the next step. Launch Zoom app and sign into your account. Note: Restricting file types and configuring other options granularly can only be done if you have purchased a paid subscription plan. At the time of this writing, Zoom chat supports almost all types of files. Zoom also allows you to save your text conversions for future references.

You can either save the chats manually, or configure Zoom to do that for you automatically. Both the processes are explained below:.

Launch a web browser and sign in to your Zoom account on the web portal. Turn on the toggle switch next to Auto saving chats to configure your Zoom account to save the chats automatically when a meeting starts. Next, review the all the chat messages to see if they are of any significance.

If so, proceed to the next step. Click the More icon with three horizontal dots from the bottom-right corner of the chat pane, click Save Chat , and follow the on-screen instructions from there to save Zoom chat manually. Note: By default, the chats are saved in a Notepad file, and can be found in the Documents folder of your account.

If you are hosting a Zoom meeting, you can control the way people chat. To elaborate, you can either allow or disallow Zoom private chat for the members in a particular session, or can permanently disable the chat feature for your Zoom account altogether.

To learn how to configure Zoom for both of these, you can follow the steps given below:. During a meeting session, click the Chat icon from the bottom of the interface to enable the chat pane. Click the More icon from the bottom-right area of the pane you enabled, and from the menu that appears next, click Host Only or No One to allow users to chat only with the host of the meeting you in this case or prevent them from chatting at all respectively.

Note: Alternatively, you can turn off the Private chat toggle switch individually to only prevent the participants from sending private messages to each other during a meeting session.

To answer the first question, Zoom chats are encrypted. About the second question, the host cannot see the private messages that the participants send to each other during a meeting session. As long as you are chatting using Zoom chat , other participants cannot see your conversation. Zoom chat is an easy way to converse with the participants in case there are some typical words that need to be spelled or some files to be shared.

These chats are not only encrypted, they can also be controlled by the host so that the participants can send messages only to the host, to each other, or to no one at all. Here are some of the best free recorders for Zoom meetings you can use on a computer, a Smartphone or a tablet to record a zoom meeting without permission.

In this article, you will learn 8 best multiple video call and chat software. Generally rated 4. Filmora Video Editor. Richard Bennett. We will review it within few days. You May Also Like. Best Free Recorder for Zoom Meetings Here are some of the best free recorders for Zoom meetings you can use on a computer, a Smartphone or a tablet to record a zoom meeting without permission.

Richard Bennett staff Editor.